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Email Management
 
 

Email has become an indispensable part of our Work life. It is a preferred mode of Business Communication. Some of the reasons are :

a. Its Asynchronous Communication , meaning that when a person sends an email , he does not have to worry whether the recipient is online or not.  

 

b. Its platform neutral . So a sender does not have to bother about  the Email platform of the recipient. A Microsoft Platform Email user can send to a user on Yahoo or Rediff or Gmail. 

 

c. Email is a written record and can be considered as a written contract.

 

Why do we need Email Management 

 

At work , we are spending more and more time on Emails.  Besides this , there are host of reasons why Emails Management is necessary: 

 

a. Need for Compliance 

b. Huge cost of non compliance 

c. Email sent at Work belongs to the Company and NOT to individual

d. All Documents and records are usually classified , stored , destroyed. Similarly , since Email is also a type of document, it needs to be classified , stored, destroyed 

e. Some of us store every Email . This is inefficient and Expensive

f. For appropriate USE OF Email, there is a need for a Written Policy.

g. Besides written policy , there is also a need for User Level training on Email Management 

 

 

TechGyan can help its Customers at both the levels of Email Management: 

 

      1.  Policy Level

      2.  User Management Level

 

We can provide Consulting Service to help you draw up a written Email Policy .

 

User Level Email Management : 

 

Some of the features of our User Level Email Management are listed below 

  

1. Keep Inbox Empty 

2. Use Rules 

3. Shut off Mail Notifications

4. Email Touch it Once principle

5. Email 2 minute rule

6. Stop sending attachments. Send links

7. Send Email to One Note for Knowledge Management

8. Clutter

9. Retention Policy

10. Archive Policy

11. Email Sweep

12. Convert Email to Meeting

13. Email Signature

14. Shared Mailbox

15. Delegate Access

16. Out of Office Replies

 

  

In terms of tools , we need to look at only Office 365 , the Cloud Productivity Platform  and Azure Active Directory . Chances are that you are already using both . In that case what you will need is just our Consulting Services.  

 

 

 

To know more about you can manage your Emails more efficiently  , call at 91- 022-24134530/39 . We suggest you submit your inquiry using the inquiry form which will appear once you click on Submit button.